Remote Digital Library Work Discussion Notes 07/09/2020

  • Some attendees have faced more organizational layoffs and furloughs. SAA is offering some resources if you are facing reduced employment during this time.
  • One organization has streamlined digitization workflow to support instruction during remote teaching this Summer and to continue in the Fall
    • What does it mean to support a class?
    • How do we need to present this to support student learning?
    • Took patron driven workflow and applied to needs of remote instruction sessions, due to tight turnaround time for instructor requests
    • Creating Canvas modules (learning management tool) that instructors can plug-in to their courses – providing an asynchronous way for Special Collections materials to be used in instruction as well as a remote substitute to in-person visits to the collections within a framework faculty already use to teach
      • Could be a way to make inroads with other departments outside of those who are not currently using instruction services.
    • Could also potentially be used to expand reach to K-12 educators who are teaching remotely or in hybrid methods or who don’t have access to these types of materials on a regular basis.
  • A new attendee to our discussions has started a new position in a small archive and is looking to gain more knowledge about resources for organizing and making resources more publicly accessible. Another attendee shared this resource for using Microsoft Access to create finding aids if you don’t have access to a service like ArchivesSpace. It exports to PDF and XML formats.
  • We discussed concerns over the defunding of the Complete Florida Plus Program and the far-reaching consequences of the likelihood of the elimination of digital services that they provide. (See:
    • The Digital Services provided by FALSC under this program include digital library repositories for 18 public colleges and universities, Institutional Repository Services, a persistent URL service, Digital Journal Publishing Platform, metadata and other auxiliary services. 
    • Additionally, this affects the statewide shared catalog, shared eresources, ILL and distance learning services among others.
    • There are concerns about how to continue online learning models without these services. Some institutions are working on alternative delivery methods by downloading instruction content on servers for now.
    • Multiple SSDN content contributors utilize FALSC’s digital library services to host their collections that get shared to DPLA. If this service is discontinued those collections will not be accessible to DPLA or others.
    • There is an anticipation of unknown down-time.
    • Priorities around this right now are related to advocacy for the importance of the continuation of these services and data recovery should these services be discontinued.
  • We are continuing to work to develop conscious editing training in conjunction with the state library and potentially the MLCs. More information to come. (For background on this see our previous discussion notes.)
  • We will be offering our Grant Writing Part 2 webinar on Tuesday, July 21 at 2pm. See the calendar for more information and our YouTube channel for Part 1.

Our next discussion will take place on Thursday, July 9 from 1-2pm ET. You can register here:

View notes from our previous conversations in our news section:

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